Please take time to read our terms and conditions . Wedding bookings are accepted only when the these have been signed and agreed by the bride and groom and upon payment of the required deposit.
These include details of the booking procedure, cancellations, bedroom bookings, food and beverages, pricing and payment.
If you have any queries relating to this document, please feel free to contact your dedicated Weddings Co-ordinator on 01 690 6626/6666 or at weddings@citynorthhotel.com.
1. Wedding package
Our wedding package applies to wedding receptions of minimum 80 adults and is based on a minimum menu price of €37.50 per person. Our minimum numbers for weddings on a Friday or Saturday are 100 adults. For bookings for wedding events in 2013, an additional 10% may be applied to the 2011/2012 menu prices.
2. Booking procedure
A provisional booking may be made but a non-refundable deposit will be required within two weeks to secure your booking. If the deposit is not paid within two weeks, the hotel may treat the booking as having been cancelled and release the space. The hotel reserves the right to return any deposit for a wedding if it decides not to accept a booking within two weeks of receipt of deposit by the hotel and until the client has received written confirmation of the booking from the hotel. The hotel must be supplied with the family home address and telephone number of the Bride plus a contact address and phone number if different from that home address. The hotel reserves the right to refund deposits in circumstances where a booking is made by a third party or under false pretences.
3. Deposit
A non-refundable/non-transferable deposit of €1200 is required within two weeks of making your initial booking. A further payment schedule is required so that a total payment of 25% of the hotel services ordered is received by the hotel 6 months in advance of your wedding date. Finally, at one month prior to your wedding date, the total payment made must be equal to 75% of the hotel services ordered. The balance payment is due 3 days in advance of your wedding date, along with final guest numbers.
4. Cancellation
If a wedding customer is unable to honour their contractual obligations and cancel all or part of their event, the hotel reserves the right to charge a cancellation fee amounting to the loss of profit relating to that event. The hotel will make every effort to re-let the space on behalf of a client and cancellation charges will only be levied to the extent that the hotel fails to mitigate its loss.
5. Attendance
The number of guests attending your function must be furnished when the initial booking is made. The customer must tell the hotel no less than four weeks prior to the wedding the anticipated number of guests attending. This is the number of people that will be charged for provided it does not fall below the minimum number of guests required. However, a variation of 10% on this number will be allowed (again provided that this number does not fall below the minimum), if the hotel is notified at least 48 hours in advance. Additional meals will be served if space and staff are available, but without guarantee or obligation by the hotel to provide such extra meals.
6. Number of functions
While it is hotel policy to accommodate just one wedding per day, the hotel reserves the right to accommodate two or more functions on the same day.
7. Minimum numbers required for banqueting suites
Minimum numbers required to book both Somerville 1 and Somerville 2 is 130 guests. If numbers should drop below 130 guests, the wedding banquet will take place in either Somerville 1 or Somerville 2 only.
8. Bedroom bookings
A maximum of 25 bedrooms at the reduced wedding rate, may be held on a 'block booking’ for your wedding guests, Please advise us at the time of this initial booking whether you wish to supply us with a guest list or if we have your permission to release these rooms to any of your guests as they make contact directly with us. As soon as these rooms are taken, your guests may book rooms at the best available public rates. Any rooms remaining on the block booking not allocated with deposits received may be released four weeks prior to the date of your wedding.
9. Price variations
In the event of circumstance beyond the hotel's control (e.g. increase in the standard rate of VAT) the hotel reserves the right to vary the prices quoted to an extent which reflects such circumstances.
10. Payment
All accounts must be settled prior to your departure from the hotel.
11. Finishing times and bar extension
Functions must finish at the time agreed when booking. A bar extension up to 2am can be booked at an extra charge unless included in your package. 30 days notice is required.
12. Guests clothing and property
Cloakrooms are provided for the convenience of guests but the hotel accepts no responsibility for items in cloakrooms.
13. Storage
The hotel will try whenever possible to assist guests with storage of equipment and personal property, including wedding cakes. However, the hotel accepts no liability for any damage or loss to this property. We regret that cards and gifts cannot be stored by the hotel reception.
14. Food and beverages
No beverage of any kind will be permitted to be brought into the hotel without the special permission of the
hotel and the hotel reserves the right to charge for serving such beverages. Corkage for wine with dinner
will be charged at €12 per bottle. No food of any kind will be permitted to be brought into the hotel under
any circumstances with the exception of wedding cakes or other special occasion cakes.
15. Entertainment
The hotel will not accept any responsibility for any entertainment that has not been booked directly through the hotel. However, all entertainment arrangements must have the approval of the hotel management prior to the date of the function. All entertainment must provide their own equipment and accept full responsibility for same
16. Noise levels
It is assumed that no exceptional noise factor will be created by an event but if in doubt, organisers must notify the hotel management of the type of entertainment proposed.
17. Licensing and statutory regulation
The hotel must comply with all relevant statutes and therefore requires its customers not to act in such a way as would put the hotel in breach of any statute. In particular, customers are reminded to maintain free access to fire exits at all times and not to interfere with or obstruct any fire equipment.
We hereby agree to all the above terms and conditions of this contract
Name:
Address:
Signed:
Date:
Date of wedding:
Banqueting suite booked:
Hotel representative: